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Join the Collectively Team
compensation, SCHEDULE & LOCATION:
IN THIS ROLE YOU'LL GET TO:
The Administrative Business Partner is the behind-the-scenes superstar that allows Collectively to deliver the highest possible value to their clients through consistency, engagement, and attention to detail.
There are four main objectives for this role:
Supporting the Founder & CEO by providing dependable, high-level executive assistant support, including managing schedules, appointments, reminders, and follow-up communication with clients;
Supporting the Project Manager on operational functions, including maintaining systems and processes to streamline workflows;
Managing invoicing and payroll, and;
Ensuring that everyone who engages with Collectively is well taken care of, whether they are vendors, partners, clients, team members, or new connections.
The Administrative Business Partner is a detail-oriented multi-tasker, a highly-organized professional, as well as a positive, versatile, self-motivated, and confident juggler of a high volume of varied responsibilities.
This role will report directly to and work closely with Molly Rodau, Founder & CEO of Collectively.
There are four main objectives for this role:
Supporting the Founder & CEO by providing dependable, high-level executive assistant support, including managing schedules, appointments, reminders, and follow-up communication with clients;
Supporting the Project Manager on operational functions, including maintaining systems and processes to streamline workflows;
Managing invoicing and payroll, and;
Ensuring that everyone who engages with Collectively is well taken care of, whether they are vendors, partners, clients, team members, or new connections.
The Administrative Business Partner is a detail-oriented multi-tasker, a highly-organized professional, as well as a positive, versatile, self-motivated, and confident juggler of a high volume of varied responsibilities.
This role will report directly to and work closely with Molly Rodau, Founder & CEO of Collectively.
Overview
Current Opening: Administrative Business Partner
Compensation:
- This will be a 1099 position to start
- $30-35/hour
- 10-20 hours/week to start
- This is a remote-first position, with priority given to candidates in the Maplewood, NJ or greater NYC area.
- Bring passion, creativity and ideas to a people-centered company;
- Provide administrative support to the Founder & CE);
- Provide administrative support to for the general operations;
- Handle multiple sophisticated calendars in a fast-paced environment, and prioritize commitments to enhance time and productivity;
- Coordinate with external bookkeeper to ensure timely and accurate books;
- Work both autonomously and in collaboration with teammates, colleagues, and external stakeholders;
- Manage payroll and invoicing;
- Support hiring and onboarding;
- Conduct research when needed;
- Contribute to creating a work environment that inspires success, promotes bold ideas, and is committed to learning and evolution
WHAT YOU'LL BRING TO THE TABLE:
- An innate ability to self-manage and organize a daily to-do list and understand/execute priorities;
- Communication skills to help you work with various people, personalities, multiple timelines/calendars, and a fast-paced environment;
- Discretion and professionalism in handling sensitive information;
- Ability to creatively problem solve;
- Ability to understand new, potentially complex issues quickly and make wise decisions;
- Proactively manage up and see problems before they happen;
- Ability to inspire confidence and create trust;
- A commitment to being a life-long learner;
- Advanced skills in Google Suite;
- Basic understanding of (or willingness to learn) web-based infrastructure and office tooling such as Survey Monkey, MURAL, Calendly, Airtable, Gusto, etc;
- A cell phone, computer, and access to high speed, high quality internet.
THIS ROLE IS PROBABLY NOT RIGHT FOR YOU IF:
- You are currently building your own coaching or consulting business;
- You like ideas more than action;
- You like the big picture more than the details;
- You’re afraid to ask questions or say “I don’t know;” or
- You don’t like to get your hands dirty and try new things
